Privacy Policy

By signing up for our services, you consent to receive promotional emails about upcoming clubs and camps. You can unsubscribe at any time by requesting to be removed from our contact list. Please note that if you choose to unsubscribe, you will need to create a new account to book any future clubs with us.

Privacy Policy for HAF Bookings

This Privacy Policy outlines how we collect, use, and protect your personal information in connection with the Holiday Activities and Food (HAF) Programme. By signing up for our services, you agree to the terms outlined in this policy.

1. Information We Collect

To assess eligibility for free places on holiday activities funded by the HAF Programme, we collect the following types of personal information:

  • Name
  • Contact Details (e.g., email address, phone number)
  • Date of Birth/Age
  • Gender
  • School Attended

2. Purpose of Data Collection

Your information is collected for the following purposes:

  • To determine eligibility for HAF-funded holiday activities.
  • To ensure that places are allocated only to eligible children as mandated by the Department for Education (DfE).

3. Legal Basis for Processing Your Information

The processing of your personal information is carried out in the public interest and is necessary for the performance of a task carried out in the exercise of official authority vested in the data controller.

4. Sources of Information

We obtain your personal information from the following sources:

  • Holiday club providers who share participant registers with Stockport Council.
  • Directly from you when you make an inquiry.
  • Professionals working with your family, such as social workers or school representatives, who may provide your information to facilitate access to the programme.

5. Sharing Your Information

Your identifiable data will not be shared with any third parties beyond those necessary for the provision of the HAF Programme. We prioritize your privacy and confidentiality.

6. Data Retention

We will retain your personal information only as long as necessary for the purposes outlined in this policy. Specifically, we will keep your data until the completion of our analysis of Free School Meal eligible children who accessed clubs over the summer. This analysis will be finalized and submitted in October, after which all records will be securely deleted.

7. International Data Transfers

We do not transfer your personal information outside of the European Union (EU).

8. Automated Decision-Making

We do not engage in automated decision-making processes using your personal information.

9. Marketing Communications

By signing up for our system, you consent to receive promotional emails regarding upcoming clubs and camps. You may unsubscribe from these communications at any time. Please note that if you choose to unsubscribe, you will need to create a new account to book future clubs with us.

10. Your Rights

You have the right to access, correct, or delete your personal information. If you wish to exercise these rights or have any questions regarding this Privacy Policy, please contact us at [insert contact information].

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review this policy periodically for any updates.

Contact Information:

If you have any questions or concerns about this Privacy Policy or our data handling practices, please contact us at: info@esc-schools.co.uk